Business Expense Report

Board Members or Officers who make a purchase using an AvaCon Bank Card or via any any means other than a Purchase Order or contract (i.e. PayPal) are required to complete an Expense Report.  In addition, an itemized receipt and/or other supporting documentation must be attached.  If the receipt is not yet available, the receipt and/or documentation must be uploaded to the appropriate Receipts folder in the shared documents drive.

See the full Purchasing Procedures page of the Employee Handbook for more information.

Name *

Enter your first and last name.

Date of Purchase *

On what date was the purchase made?

Vendor or Merchant *

Enter the name of the vendor or merchant where the purchase was made.

Expense Description *

Please describe in detail what was purchased.

Business Purpose *

What is the business purpose for this purchase?

Category of Expense *

Select the category for the type of expense from the list below.

Select a category..."60900 · Business Expense28"--60920 · Business Registration Fee"61000 · Program Expens"----61110 · Conference Expense - FCV"----61210 · Conference Expense - MC"----61310 · Conference Expense - MF"----61410 · Conference Expense - OSC"----61510 · Conference Expense - Virtual Lan"62100 · Contract Service"--62140 · Legal Fee"62800 · Facilities and Equipmen"--62830 · Donated Facilitie"--62870 · Property Insuranc"65000 · Operation

Amount of Expense *

Enter the amount of the charge or expense. Example: $10.34 or $2541.34

Itemized Receipt

Upload the itemized receipt for this purchase.

Other Supporting Documentation

Certification *

By entering my name below, I certify that the expenses herein are legitimate business expenses for AvaCon, Inc. and were not for personal benefit or unauthorized charges.

Submitted On

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