ANNUAL COMPLIANCE SCHEDULE
January
Prepare Taxes – 990 or 990N
Prepare Taxes – MA FORM PC
Prepare Taxes – 1099-MISC to contractors
Monthly backup of data/servers
January 7 – Report any new hires in the past 14 days
January 21 – Report any new hires in the past 14 days
January 30 – NJ Employer’s Quarterly Report Due – NJ-927
January 30 – NJ Employer Report of Wages Paid Due – WR-30
January 31 – All donation receipts for the previous Fiscal Year must be mailed to donors
January 31 – All W-2s for the previous Fiscal Year must be mailed to employees
January 31 – RI Quarter Taxes & Wage Report Due
January 31 – KY Quarterly K-3 Withholding & Annual Reconciliation Form & Tax Due
January 31 – KY Wage & Tax Statement to Employee Form K-2 issued to employees
January 31 – OH Unemployment Insurance Quarterly Report Due
February
Network administrator to perform bi-annual audit of backup media and test recovery.
Monthly backup of data/servers
February 2 – Copy B of all paper form 1099-MISC is due to recipient contractor
February 2, 2015 – OH Quarterly Withholding Taxes Due.
February 2, 2015 – OH IT 941 Employer’s Annual Reconciliation of Income Tax Withheld due.
February 2, 2015 – KY Unemployment Tax Report due
February 7 – Report any new hires in the past 14 days
February 15 – Bank statement from previous month must be reconciled.
February 21 – Report any new hires in the past 14 days
March
Review AvaCon Employee Manual (Scheduled for 2015, 2017, 2019, 2021)
Review AvaCon Board Manual (Scheduled for 2015, 2017, 2019, 2021)
March 2 – Copy A of all paper Form 1099-MISC + Form 1096 due to IRS
March 2, 2015 – OH SD 141 Annual School District Tax Withheld due (currently N/A unless we add more OH employees)
March 2, 2015 – OH Workers Compensation 2014 Q4 Due
March 7 – Report any new hires in the past 14 days
March 15 – Bank statement from previous month must be reconciled.
March 15, 2015 – Quarterly Progress Report to UCF
March 15, 2016 – Quarterly Progress Report to UCF
March 15, 2017 – Quarterly Progress Report to UCF
March 15, 2018 – Quarterly Progress Report to UCF
March 21 – Report any new hires in the past 14 days
April
Annual review of the AvaCon Risk Management Plan
Annual review of the Accounting Procedures policy
Annual review of Board Members and Officers compensation & potential conflicts of interest
Monthly backup of data/servers
April 1 – FL Annual Report due
April 7 – Report any new hires in the past 14 days
April 12, 2018 – Final closeout paperwork for UCF due
April 15 – Bank statement from previous month must be reconciled.
April 21 – Report any new hires in the past 14 days
April 30 – OH Quarterly Withholding Taxes Due.
April 30 – RI Quarterly Taxes & Wage Report Due
April 30 – KY Quarterly K-1 Withholding Form & Tax Due
April 30 – NJ Employer’s Quarterly Report Due – NJ-927
April 30 – NJ Employer Report of Wages Paid Due – WR-30
May
Supervisors begin annual Employee Evaluations
Monthly backup of data/servers
May 1, 2015 – Annual Progress Report to UCF
May 1, 2016 – Annual Progress Report to UCF
May 1, 2017 – Annual Progress Report to UCF
May 7 – Report any new hires in the past 14 days
May 15 – IRS Federal Form 990 or 990N is due
May 15 – MA FORM PC is due
May 15 – CA 199 or 199N ePostcard due – https://www.ftb.ca.gov/online/199N_ePostcard/
May 15 – OH Atty General Charitable Org Annual Report
May 15 – TX Annual Report is due
May 15 – Bank statement from previous month must be reconciled.
May 21 – Report any new hires in the past 14 days
May 31st – annual Employee Evaluations submitted to the Executive Board for review
June
Review AvaCon D&O, Employment Liability, and other Insurance Policies
Put insurance program out to bid (Scheduled for 2018, 2022, 2026)
File Annual Insurance Review report to the Executive Board (and entered into the minutes)
Supervisors deliver annual Employee Evaluations to employees
Monthly backup of data/servers
June 1 – KY Annual Report Due
June 1 – RI Annual Report Due
June 1 – RI Reapply for Charitable Organization Status
June 1 – NJ Reapply for Charitable Organization Status (Form NJ-CR200S) (Expires 6/30/15)
June 1, 2018 – Final Progress Report to UCF
June 7 – Report any new hires in the past 14 days
June 15 – Bank statement from previous month must be reconciled.
June 15, 2015 – Quarterly Progress Report to UCF
June 21, 2015 – Re-apply for Charitable Organization status in RI is DUE
June 15, 2016 – Quarterly Progress Report to UCF
June 15, 2017 – Quarterly Progress Report to UCF
June 15, 2018 – Quarterly Progress Report to UCF
June 21 – Report any new hires in the past 14 days
June 30 – Renew RI Charitable Org Registration (Expires 7/21/15)
July
Prepare Annual EEO-1 Report
Perform annual Board Self Assessment
Nominations or Self-Nominations for Officer Positions are made
Network administrator to perform bi-annual audit of backup media and test recovery
Monthly backup of data/servers
July 3 – D&O and Employer Insurance Due
July 15 – Bank statement from previous month must be reconciled.
July 7 – Report any new hires in the past 14 days
July 21 – Report any new hires in the past 14 days
July 30 – NJ Employer’s Quarterly Report Due – NJ-927
July 30 – NJ Employer Report of Wages Paid Due – WR-30
July 31 – CA Annual Statement of Information due – http://www.sos.ca.gov/business/be/statements.htm
July 31 – OH Quarterly Withholding Taxes Due.
July 31 – RI Quarterly Taxes & Wage Report Due
July 31 – KY Quarterly K-1 Withholding & Tax Due
August
Annual Corporate Meeting
Officer Position election is held
All Board Members, Officers, and Directors review and sign the Conflict of Interest statement
File MA Change of Directors or Officers Certificate, if applicable
Review GuideStar Company Profile, update if applicable – http://www.guidestar.org/
Monthly backup of data/servers
August 7 – Report any new hires in the past 14 days
August 15 – Bank statement from previous month must be reconciled.
August 21 – Report any new hires in the past 14 days
August 31 – FL Reapply for Charitable Organization status, expires 9/8/14 (packet should be sent in mail)
September
Monthly backup of data/servers
September 7 – Report any new hires in the past 14 days
September 15 – Bank statement from previous month must be reconciled.
September 15, 2014 – Quarterly Progress Report to UCF
September 15, 2015 – Quarterly Progress Report to UCF
September 15, 2016 – Quarterly Progress Report to UCF
September 15, 2017 – Quarterly Progress Report to UCF
September 21 – Report any new hires in the past 14 days
September 21, 2014 – Select Managed Care Organization (MCO) for Ohio Workers Compensation
September 30 – Annual EEO-1 Report Due (50 employees or more)
September 30, 2014 (only) – File CA Statement of Information – https://businessfilings.sos.ca.gov/
October
Review AvaCon Articles of Incorporation (Scheduled for 2015, 2017, 2019, 2021)
Review the AvaCon Bylaws (annual)
Begin next FY Budget formulation
Monthly backup of data/servers
File the MA Annual Report for Corporations Online
Request annual MA Certificate of Good Standing Online
October 7 – Report any new hires in the past 14 days
October 15 – Bank statement from previous month must be reconciled.
October 15 – File TX Annual Report, next due in 2018.
October 21 – Report any new hires in the past 14 days
October 30 – NJ Employer’s Quarterly Report Due – NJ-927
October 30 – NJ Employer Report of Wages Paid Due – WR-30
October 31 – OH Quarterly Withholding Taxes Due
October 31 – RI Quarterly Taxes & Wage Report Due
October 31 – KY Quarter K-1 Withholding & Tax Due
November
Monthly backup of data/servers
November 1st – Next FY Budget proposal due
November 1st – MA Annual Report is due
November 7 – Report any new hires in the past 14 days
November 15 – Bank statement from previous month must be reconciled.
November 21 – Report any new hires in the past 14 days
November 30th – All purchases requiring invoices for the current Fiscal Year must be completed
December
All purchases for the current Fiscal Year must be completed
All invoices for the current Fiscal Year must be paid
Annual review and reconciliation of all bank statements for the current Fiscal Year performed
Monthly backup of data/servers
December 1 – Next FY Budget approval is due
December 7 – Report any new hires in the past 14 days
December 15 – Bank statement from previous month must be reconciled.
December 15, 2014 – Quarterly Progress Report to UCF
December 15, 2015 – Quarterly Progress Report to UCF
December 15, 2016 – Quarterly Progress Report to UCF
December 15, 2017 – Quarterly Progress Report to UCF
December 21 – Report any new hires in the past 14 days
Required Annually (Unscheduled)
